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Instantly search and retrieve sent and received emails, including attachments, with customisable access controls that can either grant company-wide archive access to key individuals or allow employees to view their own emails without the ability to delete them.
Despite being the most widely used communication tool, many businesses still fail to ensure emails are properly archived. Here are few key statistical factors to highlight this:
73%
of users choose email as their preferred method of communication
91%
of users rely on it for client communications
80%
of users report wasting too much time searching for emails
60%
of businesses fail to securely archive their email data
When your business plans ahead for what could go wrong, it’s much easier to navigate disruptive events. Proactive planning for worst-case scenarios and the implementation of data protection measures is a vital component of a strong business continuity strategy.
Here are several reasons why archiving your email data is a good idea:
The UK’s Data Protection Act grants individuals the right to request a copy of their personal data stored by businesses, and organisations are legally obligated to comply within a specified timeframe. Search and quickly retrieve key information in an archive database for litigation, audits, or other legal and regulatory obligations.
The ability to swiftly recover from accidental or malicious data loss can be critical to the survival of a business. With our MailVault email archiving, you have an extra layer of protection in situations like these.
Instantly access and browse your archived data and recover emails and attachments with a single click.
Consolidate email data from multiple mailboxes into a single, centralised archive, making it easy to search and access all your emails in one place.
MailVault automatically offloads older messages into an archive database, helping you maintain a streamlined and clutter-free inbox. The cutoff date for archiving is customisable based on client preferences and requirements.
With Safeserve MailVault, your data security comes first. Thanks to our robust encryption methods, we’ll keep your emails safe from any unauthorized access, while our advanced algorithms ensure your data is stored securely. Our extra level of security won’t make it complex or time-consuming to retrieve your messages though. Rest assured, speedy access is always at your fingertips as and when you need it. You can put your trust in MailValut for all your secure, long-term email management needs.
By default, our MailVault Server will retain all of your archived emails indefinitely. We won’t delete any emails from your archive automatically once a certain timeframe has elapsed. However, if you wish, you can tailor our retention policies to suit your needs. You can specify a minimum and maximum time for messages to be retained, or choose to retain only those matching specific search criteria.
Our convenient Web Access enables users to effortlessly access our email archive via any current Internet browser. Our Client Windows application can be installed on any number of PCs within your workplace, while our Microsoft Outlook integration enables users to directly access the archive from inside Outlook itself. The integrated IMAP server supports other email clients too, offering a read-only access to our archive.
Safeserve MailVault makes it a breeze to archive Microsoft 365 emails. You can archive either multiple or individual mailboxes, or even all mailboxes with just one simple step. Safeserve Mailvault also supports archiving of public folders and shared mailboxes for even greater convenience. With our Safeserve Mailvault, you can archive all of your incoming and outgoing emails for future reference, and it can even support email archiving from hybrid environments that use Microsoft 365 and an on-premise Exchange Server.
You can rest assured that when you benefit from our Business Email, you’ll also receive Safeserve MailVault included as standard. That means you can be confident that all of your vital messages are stored securely in case you need to refer to them in future.
Maintaining legal compliance is crucial, but you can have peace of mind that Safeserve MailVault meets all of your regulatory compliance requirements. Our Safeserve MailVault allows complete archiving of all your companies’ emails for completeness, while each archived email remains identical to the original in all respects ensuring authenticity. Our storage is also tamper-proof, with the functionality for administrators to set their own retention policies to suit their specific needs. Our Legal Hold functionality can be enabled to prevent deleted of mails from the archive, while external auditors can access the archive as necessary thanks to our Auditor Access user type.
Transparent prices designed to grow with your business
Secure email and calendar for professionals and businesses.
/per month
Secure email and calendar for professionals and businesses.
/per month
Secure email and calendar for professionals and businesses.
/per month
Secure email and calendar for professionals and businesses.
/per month
Secure email and calendar for professionals and businesses.
/per month
Secure email and calendar for professionals and businesses.
/per month
Secure email and calendar for professionals and businesses.
/per month
Secure email and calendar for professionals and businesses.
/per month
Secure email and calendar for professionals and businesses.
/per month
Emails are critical communication tools and valuable information resources. An email archiving solution securely stores emails and attachments in a central archive, ensuring permanent availability and easy restoration. Integrating archiving into your IT strategy supports business continuity and reinforces data governance.
Email archiving works by moving emails from the primary mailbox to a secure archive database. This process enables organisations and individuals to securely store emails that are not immediately required but may be crucial for future reference, regulatory compliance, and other legal purposes.
Yes, all of our email accounts come with MailVault as standard.
Yes, MailVault is fully compliant with GDPR regulations.
Your archived email data is encrypted and stored in a secure database hosted on our own cloud infrastructure in the UK.
Email Backup captures a snapshot of your entire mailbox at a specific point in time but typically lacks instant search functionality for retrieving individual emails. In contrast, Email Archiving provides a structured, long-term solution for retaining email data, complete with built-in tools for easy search and retrieval. In summary, Email Backups are intended for short-term data recovery, while Email Archiving serves as a long-term preservation, access and retrieval solution.
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Senior Editor, Alain Elkann Interviews
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Director, Whitmuir Development
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Director, Trilateral Group
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Director, TLC Estate Agents
With over 30 years of collective experience, we are as committed as ever to delivering exceptional client support. Our team is always within reach, ready to provide an outstanding service whenever you need it.