Managed Email Services for Business
Managed Email Services for Business
UK legislationThe U.K. Data Protection Act 1998 specifies that personal information held electronically must be secured, only transferred appropriately, and kept for limited times.
E-commerce and financial sectors are also affected. To follow best practice, firms in these sectors should encrypt personal data and credit card details both in transit and when they are stored.
The Law Society is currently drawing up data protection guidelines for law firms.
Also requires companies to keep accounting records that are sufficient to show and explain corporate transactions. Public companies are required to keep this information for six years and private companies for three. Internal correspondence, which includes email, comes under these requirements.
For regulated financial institutions, the UK Financial Services Authority mandates that members must retain all pertinent client records – paper and electronic – for a period of 10 years with documents relating to transfers and opt-outs of pensions required to be kept indefinitely.
The Basel II Accord, which is compulsory and must be adopted worldwide, stipulates that banks set in place new procedures for measuring and mitigating against credit and operational risk. This places the onus on banks to rigorously assess both forms of risk and to build an action plan to reduce exposure to it. From the point of view of current data integrity and quality, email security and retention are important aspects of compliance.
Safeserve Managed and Secure Email systems assist organisations to comply with both Retention and Privacy requirements for compliance with laws and regulations.
