Managed Email Services for Business
Managed Email Services for Business
is your business legally compliant?Regulations such as the Data Protection Act, FSA, EU Directives, SOX, HIPAA, SEC rule 17a-4 and NASD rule 3010 have shown the need for many organisations to commit to implementing secure email systems together with long-term indexing and archiving.
Any organisation who has received a legal discovery request against their email knows the importance of timely extraction of this information. In the past this has involved gradually crawling through users' mailboxes, rebuilding email servers from backup tapes and then hoping to find all of the personal archives that might to be stored on users' workstations!
It is easy for users to regard the email system as their personal electronic filing system, as it is convenient and easy to find items. But the cost of storing all this information becomes prohibitive, mail files get corrupted, backups take longer, all resulting in pressure on the users to reduce their storage requirements.
As you might expect, Safeserve offers a "best practice" solution. Included in our standard managed email service, automatic archiving of all incoming and outgoing email enables a considered, timely response to legal discovery requests, an effective way to provide storage relief to the email system and a watertight mechanism to meet regulatory demands.
UK regulations, such as the Data Protection Act, the Companies Act, and EC Directive 95/46, require companies to handle customers’ personal data with appropriate care.
Industries such as healthcare and financial services are required by law to protect email messages that contain sensitive client information. In the US, for example, the Health Insurance Portability and Accountability Act (HIPAA) mandates that patient data travel through secure channels.
If you do business in Canada, you’re required to meet their very strict regulations for transmitting data.
Yet, if you’re sending unsecured email, you’re exposing your business – and your clients' – to the following security holes:
Privacy invasion – Although email arrives in your inbox and has the appearance of privacy, the reality is you have no clue if anyone other than yourself is reading it. It’s very easy for anyone with access to a network to read your email while it’s in transit.
Message modification – When you send an email, it travels from your email server to another email server. It’s very easy for anyone with basic IT knowledge to open, read, and modify your email content before it reaches you.
Identity theft – Because unsecured email can be intercepted in transit, it’s very easy for thieves to steal your clients’ sensitive personal and financial information.
Whether it’s the UK’s FSA regulations or the US’ Sarbanes-Oxley and/or HIPAA, Safeserve’s end-to-end encryption and Managed Email System meets the toughest email regulations. And you’ll rest assured the email you send and receive is free from hackers and thieves – protecting you, your business, and your clients’ personal information.
To learn more, read how Safeserve is helping enterprises and small businesses secure their email systems.
